How does it work?
Your qualifying non-profit organization purchases car wash tickets at a discounted rate and resells them at a higher rate. It's that easy!
How do we apply and order tickets?
Download and print the two-page application. Fill it out completely, including a valid non-profit tax ID number and payment. You may then mail, fax, email, or hand-deliver the application to our corporate office.
Once you've placed your first order and are in our system, you may place any subsequent orders over the phone (assuming your Organization Contact has not changed):
| HOW TO APPLY |
First Time Order |
Re-Order /
Same Contact |
Re-Order /
New Contact |
| Order via Application |
X |
X |
X |
| Order via Phone |
|
X |
|
| Print Fee |
X |
|
|
What are the costs?
The tickets are $1.50 each. If it's your organization's first time participating in the program, there is a one-time $25.00 print/setup fee. You can choose to have the tickets shipped to you for $8.00, or you may pick them up at our corporate office in Seattle.
How long does take to receive the tickets once the order is submitted?
Please allow 7-10 business days to receive your tickets from the date your application is submitted. Please note that we ship via UPS and cannot ship to PO Boxes.
What is the minimum amount of tickets that we have to order?
The minimum amount of tickets your organization must order is 50 tickets.
When/how do we pay for the tickets?
The tickets are purchased in advance with a credit card, certified check, or money order, submitted with the completed application.
Where are the tickets redeemed?
Tickets are valid at any Brown Bear Car Wash tunnel location throughout the Puget Sound area.
Which wash are the tickets good for?
The tickets are good for our basic car wash--the Beary Clean car wash.
Can I pay extra for an upgrade when I redeem the ticket?
Yes. If you wish to upgrade to the Beary Bright or Beary Best, you pay the difference, usually $3 or $6, respectively.
Do the tickets have expiration dates?
No, the tickets do not have expiration dates, buy they do have the date of issue printed on them.
(If you have tickets with expiration dates, you may exchange them for new tickets w/o expirations.)
Must we have a non-profit tax ID number to participate?
Yes. You must provide either a valid Federal TIN or WA State UBI number showing active non-profit status in order to participate in the Charity Car Wash Program.
(If we are unable to easily verify your non-profit status through one of those means, we may ask you to subsequently submit an IRS W9 form and/or your IRS determination letter.)
How long does it take to be approved for the Program?
As long as you provide a valid non-profit tax ID number on the application that shows an Active non-profit status, you are automatically approved.
How do we sell tickets?
Start with family and friends. Setting up a table or booth at a local high traffic outlet such as a grocery store or bank can also help improve your sales. Brown Bear Car Wash can provide an 8.5"x11" marketing flyer template to help.
You can increase profit potential by offering discounts to customers who buy more than one ticket at a time (example: one for $12, two for $20, five for $45).
We also suggest recording serial number ranges of the tickets distributed to the participants of the fundraiser. This will help you keep track of who has which tickets and how many they are accountable for.
What if we don't sell all the tickets?
Any unsold tickets can be returned for a refund of $1.25 for each unsold ticket. A small restocking fee of $0.25 is charged for each ticket as the tickets are customized and can not be resold. Orders of 500 tickets returning 100 tickets or more may be subject to a $0.50 restocking fee.
To return tickets, either mail or hand-deliver them to:
Brown Bear Car Wash
Charity Car Wash Program
3977 Leary Way NW
Seattle, WA 98107
Do you accept purchase orders?
Generally, no, we do not accept purchase orders. Purchase orders may be submitted and we can return to you an invoice for payment processing, if necessary, but we cannot complete the order until payment has been received.
I have other questions. Can you answer them?
Yes we can! Call the Charity Car Wash Program at 206.774.3742.
